From chaos to predictable ARR in 90 days without adding headcount
I help SaaS founders scale faster by fixing onboarding, automating CX, and building revenue systems that run without you
The reality today vs what 90 days can change
If your revenue engine is chaotic, this is what is usually happening and what changes in the first quarter when the system is rebuilt properly.
- Leads slip with inconsistent follow up and poor routing
- Onboarding takes weeks, deals go cold before first value
- Support team overloaded with repetitive requests
- Forecasting is unreliable, board updates feel like guesses
- No single source of truth across sales, onboarding and success
- Onboarding cut by 40 to 70% with clear playbooks
- Accurate forecasting within plus or minus 5%
- 30 to 50% fewer tickets through automation
- Clean pipeline with stage definitions and SLAs that stick
- Dashboards for weekly decisions instead of ad hoc reporting
90 day revenue ops sprint
A focused engagement to diagnose, rebuild and hand over a predictable revenue engine
Diagnose and prioritise
- Full audit from lead to retention, identify revenue leaks
- CRM, funnel and churn analysis, map bottlenecks
- Priority plan with clear owners, metrics and timeline
Build and implement
- Pipeline rebuild in HubSpot or Salesforce with routing and SLAs
- Onboarding playbook with semi automation and handoffs
- Support automation and macros in Intercom, Zendesk or Freshdesk
- Forecast and health dashboards for weekly reviews
- Team enablement so the process is adopted
Optimise and transfer
- Monitor adoption, remove friction, tighten automations
- Handover with documentation and ownership map
- Final KPI review and next quarter roadmap
Taking two new sprint clients this quarter to keep delivery focused.
Success Stories
Real results from real startups. See how systematic growth engineering delivers measurable outcomes across industries.
From 8+ Week Onboarding to Under 2 Weeks
- 300% increase in client acquisition
- Onboarding time cut from 8+ weeks to under 2
- Retention boosted with proactive account management
Slow onboarding stalled deals and caused drop-off before value delivery.
Designed semi-automated onboarding workflows, created playbooks, and trained the team for consistent, faster delivery.
Scaling to €500K ARR in 6 Months
- Launched new SaaS product in record time
- Closed Tier-1 clients within first quarter
- 90% of client support automated
Launch and scale a SaaS spin-off in a competitive market with minimal team size and budget.
Directed GTM, sales outreach, and automation build-out, while implementing scalable onboarding and support processes.
Cutting Support Workload by 45%
- €150K annual savings in support costs
- 45% reduction in support workload
- 60% higher platform usage
High volume of manual support tasks and poor retention in competitive verticals.
Deployed AI automation in client support, redesigned onboarding, and aligned feature delivery to client needs.
Driving Early Revenue in a New Market
- $300K+ early revenue generated
- Partner network launched and enabled
- Product adapted for local compliance
Launch an Indian SaaS product in Brazil with no existing market presence and strict local compliance rules.
Localised product for the Brazilian market, built partnerships, and executed targeted GTM campaigns to drive early adoption.
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"Vanessa’s superpower is turning complex challenges into creative, scalable solutions. She streamlined processes, cut bottlenecks, and automated workflows — saving costs, improving productivity, and delighting customers. Her leadership has been instrumental in driving success."
Anastasia V. – Founder, Carpe Omnia
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"Vanessa combines strategic thinking with a willingness to roll up her sleeves. She moves effortlessly across functions while delivering depth and quality, earning both respect and trust from her teams. She sees the big picture and executes flawlessly."
Annie C. – VP of Finance, Unleashd Technologies
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"Vanessa builds strong client relationships, aligns teams cross-functionally, and drives results with clear-minded focus. Her professionalism, communication skills, and persistence inspire those around her and elevate the whole organisation."
Dilan O. - CTO, Proto
About Me
I’m Vanessa Babicz, a scale-up operator who’s taken SaaS companies from launch to multi-million ARR by building revenue engines that run without constant firefighting.
Over the past decade, I’ve:
Scaled a SaaS spin-off from zero to €500K ARR in 6 months
Cut onboarding times by up to 70% through semi-automation and playbooks
Automated 90% of client support, saving €150K/year
Led international teams of 20+ across SaaS and fintech
I’ve sat in the seat of a COO, Head of Growth, and Managing Director, owning P&L, driving GTM, and fixing the messy middle between sales, onboarding, and retention. My approach blends strategic vision with hands-on execution, so things actually get done and deliver results.
When I’m not working with founders, you’ll find me endurance running, lifting heavy, exploring new countries, or experimenting in the kitchen.
Want to see how I’d fix your revenue bottlenecks?
Contact Us
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